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OHIO HEALTH SCIENCES LIBRARY
ASSOCIATION
BYLAWS
.pdf
Version of Bylaws
ARTICLE
I -- NAME
The name of this organization shall be Ohio
Health Sciences Library Association (OHSLA).
ARTICLE II -- PURPOSE
The purposes of OHSLA shall be to: (1) promote,
develop, and improve health sciences library
services in the State of Ohio; (2) encourage
sharing and cooperation among all types of
libraries in the State of Ohio; (3) strengthen
collaborative and network relationships within
the State of Ohio, the region, and the nation;
(4) provide a forum for the exchange of ideas
among individuals who provide health
information; (5) provide opportunities for
continuing education and professional
development; (6) provide a forum for the
discussion of common problems and matters of
mutual concern; (7) develop position(s) on
issues affecting Ohio health sciences libraries;
and (8) provide representation to the Regional
Advisory Council of the Greater Midwest Region,
National Network of Libraries of Medicine (NN/LM).
ARTICLE III -- MEMBERSHIP
SECTION 1. ELIGIBILITY
Membership is open to interested persons
involved in the provision and dissemination of
health information.
SECTION 2. MEMBERSHIPS
Membership in OHSLA is granted upon receipt of
an application form and payment of the annual
dues. Dues received after March 31 may be
applied to the following Membership Year.
SECTION 3. DUES
Dues shall be established by the membership upon
recommendation of the Executive Committee.
SECTION 4. MEMBERSHIP YEAR
The Membership Year shall begin July 1 and end
June 30.
ARTICLE IV -- OFFICERS
SECTION 1. OFFICERS
Elected Officers of OHSLA shall be:
President-Elect, President, immediate
Past-President, Secretary, Treasurer, and
one Regional Advisory Council Representative.
SECTION 2. ELIGIBILITY OF OFFICERS
Officers must be current members of OHSLA.
SECTION 3. TERM OF OFFICE
The President shall be elected annually
and hold office for three years, serving the
first year as President-Elect, the second year
as President and the third year as
Past-President. The Secretary shall be elected
in even-numbered years and hold office for two
years. The Treasurer and the Regional Advisory
Council Representative shall be elected in
odd-numbered years and hold office for two
years. No person shall serve more than two (2)
successive terms in the same elected office.
Terms of office begin July 1.
SECTION 4. VACANCIES
If any office other than President becomes
vacant, a successor shall be appointed within 45
days by the President, with the consent of the
Executive Committee. The member thus appointed
shall immediately assume the duties of office
and continue until the end of the term. The
unexpired term of office of the President shall
be filled by the President-Elect.
SECTION 5. DUTIES OF OFFICERS
PART
A. PRESIDENT.
The President shall preside over all the
meetings of OHSLA and shall serve as official
spokesperson of the group. The President, with
approval of the Executive Committee, shall
appoint Chairs and members of Standing, Ad Hoc
Committees, and other appointed positions.
PART B. PRESIDENT-ELECT.
The President-Elect shall preside in the absence
of the President and shall serve as Chair of the
Program and Continuing Education Committee.
PART C. PAST PRESIDENT.
The Past President shall serve as Chair of the
Nominations and Elections Committee.
PART D. SECRETARY.
The Secretary shall record minutes of all
meetings and maintain the bylaws and policy &
procedure manual of OHSLA. The Secretary shall
prepare minutes for distribution through the
newsletter and for posting on the OHSLA Web
site.
PART E. TREASURER.
The Treasurer shall be responsible for receipt
and disbursement of all funds, and shall submit
a written financial report at each meeting. The
Treasurer shall also maintain the official
membership list and serve as Chair of the
Membership Committee.
PART F. REGIONAL ADVISORY COUNCIL
REPRESENTATIVE.
The Regional Advisory Council Representative
shall serve as the communication link between
OHSLA and the Regional Advisory Council (RAC) of
the Greater Midwest Region of NN/LM. The RAC
Representative shall be from a primary access
library within the State of Ohio.
ARTICLE V-- COMMITTEES AND APPOINTED POSITIONS
SECTION 1. EXECUTIVE COMMITTEE.
The Executive Committee shall consist of the
elected officers of OHSLA: President, Past
President, President Elect, Secretary,
Treasurer, and Regional Advisory Council
Representative. The non-elected, Ad Hoc and any
Standing Committee Chairs as well as appointees,
shall serve as non-voting members on the
Executive Committee. The Executive Committee is
responsible for the continuing business of OHSLA.
SECTION 2. STANDING COMMITTEES
PART A. MEMBERSHIP.
The Membership Committee shall consist of the
Treasurer as Chair, and at least two (2) other
members from differing geographical areas of the
state when possible. It is the responsibility
of the Membership Committee to encourage and
promote membership renewal, to develop
membership materials, and to recruit members.
PART B. PROGRAM AND CONTINUING EDUCATION.
The Program and Continuing Education Committee
shall consist of the President Elect as Chair,
and at least two (2) additional members from
differing geographical areas of the state when
possible. The Program and Continuing Education
Committee is responsible for meeting
arrangements, including facilities and program;
and for providing continuing education
opportunities.
PART C.
NOMINATING AND ELECTIONS.
The Nominating and Elections Committee shall
consist of the Past President as Chair and at
least two (2) members from differing
geographical areas of the state when possible.
The Nominating and Elections Committee is
responsible for all aspects of the nominations
and elections process including presenting a
panel of candidates, at least one for each
vacancy. All nominees must be members of OHSLA
at the time of nomination. Written ballots must
be distributed to the membership at least thirty
(30) days prior to the Spring meeting. Election
results shall be announced to the membership at
the Spring meeting. Ties in election results
will be resolved by taking a second written vote
at the Spring business meeting.
PART D. COMMUNICATIONS.
The Communications Committee shall consist of
the Editor as Chair, and at least two (2)
additional members from differing geographical
areas of the state when possible. The
Communications Committee is responsible for
publishing a newsletter at least twice per year,
and for any other communication activities of
OHSLA.
SECTION
3. AD HOC COMMITTEES.
Ad Hoc Committees shall be designated by the
President with approval of the Executive
Committee or upon recommendation of the
membership present at a regular meeting.
SECTION 4. APPOINTED POSITIONS
PART A. WEBMASTER.
The Webmaster shall be appointed by the
President. This person shall maintain and
update the organization’s Website with the
approval of the Executive Committee.
PART B. ARCHIVIST.
The Archivist shall be appointed by the
President. This person shall collect and
catalog the organization’s records for archiving
in an accessible, controlled climate.
PART C. EMAIL LISTSERV COORDINATOR(S).
The Email Listserv Coordinator(s) shall be
appointed by the President. This person or
these persons shall maintain the list of
subscribers to both the
ohsla@uic.edu
lists.
PART D. EDITOR.
The Editor shall be appointed by the President
and shall serve as the Chair of the
Communications Committee. This person shall
edit the newsletter and head its production and
distribution, and shall coordinate other
activities of the Communications Committee, with
the approval of the Executive Committee.
PART E. MIDWEST CHAPTER STATE LIAISON COMMITTEE
REPRESENTATIVE.
The Representative shall be appointed by the
President and shall serve as liaison between
OHSLA and the Chapter Council. This person
shall serve as a conduit for communication
between the chapter and the Association, local
library groups, and library science educational
programs in the State of Ohio.
ARTICLE VI -- MEETINGS
SECTION 1. REGULAR MEETINGS
There shall be two (2) regular meetings per
year, one in the Spring and one in the Fall.
SECTION 2. SPECIAL MEETINGS
Special Meetings shall be convened by the
President at the request of a majority of the
Executive Committee or by petition of ten (10)
members of the Association.
SECTION 3. NOTICE OF MEETINGS
Written notice of meetings shall be sent at
least one month prior to the meeting.
SECTION 4. QUORUM
Twenty percent (20%) of current members
shall constitute a quorum at regular or special
meetings. A simple majority of voting members
present shall constitute a quorum of the
Executive Committee.
ARTICLE VII -- PARLIAMENTARY AUTHORITY
The rules contained in the current edition of
Robert's Rules of Order shall govern
OHSLA so long as they are consistent with these
bylaws and any special rules of order that OHSLA
may adopt.
ARTICLE VIII -- AMENDMENT
Amendments to the Bylaws may be proposed by any
member, provided the proposed change is
submitted in writing to the Secretary so that it
can be distributed at least one month prior to
the next meeting. Amendments shall require the
affirmative vote of not less than two thirds of
the members attending the meeting.
ARTICLE IX -- DISSOLUTION
This Association can be dissolved by a
two-thirds vote of the Members in a written
ballot. Upon dissolution of this Association,
its assets remaining after the payment or
provision for payment of all debts and
liabilities shall be distributed in accordance
with State and Federal laws to support health
sciences library services. The specific
distribution shall be determined by the voting
members of the Executive Committee at the time
the Association is dissolved.
Adopted:
March 11, 1994
Revised: October 13, 1995
Revised: September 30, 1996
Revised: April 20, 1999
Revised: April 26, 2001
Revised: October 24, 2002
Revised: April 22, 2004
Revised: April 7, 2005
Revised: April 30, 2008
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